If you use Microsoft Outlook for work on a computer or even a mobile app but are away from the office for a while, you can choose to set up automatic email replies. This post from MiniTool teaches you how to set Outlook out of office message.
If you need to go out for a while, you can set up automatic “out of office” replies to your emails on Outlook. Then, people who email you know that you can’t reply to their messages. Here’s how to set up automatic out of office replies in the Microsoft Outlook desktop app and web version. It includes Windows and Mac.
How to Set Outlook Out of Office on Desktop
How to put out of office in Outlook? Continue to read the following part.
How to Set Outlook Out of Office on Windows
How to set out of office message Outlook on Windows desktop version? Follow the guide below:
Step 1: Open your Outlook desktop app and click the File tab.
Step 2: Go to the Info section and click it, and click your account. Then, choose the Automatic Replies part.
Step 3: In the Automatic Replies window, check the Send automatic replies option.
Step 4: You can check the Only Send During This Time Range box to send replies automatically during a timeframe. You can customize the start time and end time.
Step 5: Enter your out-of-office message in the text box at the bottom. You can format the font style and size as well as use bold, italics, color, and additional options.
Step 6: At last, click OK.
How to Set Outlook Out of Office on Mac
How to set out of office in Outlook on Mac? You can create an out-of-office reply in both the legacy and new version of Outlook on Mac. The steps are different.
For the legacy version of Outlook users:
Step 1: Open Outlook on your Mac. Select your account.
Step 2: Go to the Tools tab.
Step 3: Click Out of Office in the ribbon.
For the new version of Outlook users:
Step 1: Open Outlook on your Mac. Select your account.
Step 2: Select Tools > Automatic Replies… in the menu bar.
Step 3: In the pop-up window, mark the option at the top to enable automatic replies. Enter the message you want to use for others inside your organization.
Step 4: You can check the Send replies only during this time period box. Then, you can customize the start time and end time.
Step 5: Check the Send Replies Outside My Organization box if you want to use that option. Choose your contacts or all external senders and then enter your message.
Step 6: At last, click OK.
How to Set Outlook Out of Office on Webpage
How to set an out of office on Outlook webpage version? Here is how to do that:
Step 1: Open the Outlook webpage version and click the Settings icon.
Step 2: Then, click View all Outlook settings. Go to Email > Automatic replies.
Step 3: Turn on the Automatic replies option. You can check the Send replies only during a time period option. Then, enter the start and end date and time. Enter your message in the box at the bottom. You can then use the in-editor toolbar to format fonts, align text, include links, and more.
Final Words
In summary, as for how to set out of office Outlook, this post shows you the steps. If you want to set Outlook out of office message, try these ways. If you have any different ideas of how to set Outlook out of office, you can share them in the comment zone.
About The Author
Position: Columnist
Having been an editor at MiniTool since graduating college as an English major, Daisy specializes in writing about data backups, disk cloning, and file syncing as well as general computer knowledge and issues. In her free time, Daisy enjoys running and going with friends to the amusement park.